PRESIDENT

*This position is voted on EVERY year

Term:

The term runs from June 1 of the year elected to May 31 of the following year. The President may be nominated prior to or at the January Parent Board meeting, so long as quorum (20) is met. If quorum is unmet, an all-school secret ballot vote will be held. Depending on the type of vote—meeting or referendum--a majority vote of those in attendance at the January meeting or of the total Parent Board (92 members, including the Executive Board but not teachers) determines the winner. This person is then the President-elect beginning in March until the end of May and will receive one-day-a-week tuition reimbursement prorated from March 1 through the last day of their child’s class. The outgoing President is responsible for training a replacement.

Even if the current President wishes to continue in the position for the next school year, the position must be publicized, opened to the Parent Board and Alumni, and voted upon in January. Upon completion of the term, the outgoing officer is responsible for training a replacement.

Compensation/Benefits:

1. Tuition reimbursement of the equivalent of one child’s 4 day a week tuition.

2. Board members register their children before returning and new parents. Board members do not have to wait in line for registration.

3. Each board member has one vote on the executive board. Each board member has an important role in the day to day running of the school.

Main Job Duties:

• The President is the official representative of the Preschool.

• The President is the liaison between the Parent Board and Teachers, and the Preschool and the Church.

• The President creates agendas for the Executive and Parent Board Meetings, and presides over those meetings, including Fall Orientation and Open House.

• The President has the ability to call special meetings when necessary or desirable.

• The President is co-signer on the Preschool bank account with the Treasurer and Registrar, and plays a vital role in contract and budget creation and facilitation.

• The President manages the Teachers, along with their files, contracts, evaluations, certifications, and continuing education

Additional Job Duties:

• Engages with the Executive Board about the preschool’s administration, financial health, parent/public perception, and curriculum

• Prepares reminders and emails for the Parent Board about important topics and events

• Reviews and approves newsletters

• Works with the Treasurer and Executive Board on the budget and profit/loss statements

• Monitors and upholds the terms of the Preschool lease

• Meets with SJPC church three times a year

• Collaborates with the Executive Board on Bylaws revisions when needed to ensure the proper running of the preschool

• Organizes school-wide evaluations and organizes action based on the results

• Oversees the elections of all Executive Board positions and all hiring of Teachers.

Executive Board Requirements:

You are required to attend meetings/events:

Executive Board Meetings: 11 Total Oct, Nov, Dec, Jan (2), Feb, Apr, May, June, July, Aug (None in Sept & March)

Parent Board Meetings: 5 Total Oct, Nov, Jan, Feb, Apr (Executive Board Meetings are held prior to these)

Orientation in September

Fundraising/Marketing events ongoing throughout the school year

Open House in February

Returning parent and new parent registrations in February & March

Time Commitment:

The job of President requires 5 to 10 hours per week, but may require up to 20 hours on occasion. During months when there are Executive and Parent Board meetings, about 3 hours is required for each meeting, plus 1-2 hours of time to prepare agendas.

FACILITIES OFFICER

COMMUNITY OUTREACH OFFICER

SUPPLIES OFFICER

TREASURER

FUNDRAISING OFFICER

Multiple Board positions for the 2024-2025 school year are open. Sign-ups will be open from January 3-17 and interviews will take place thereafter. We require a résumé and a completed questionnaire which we will provide to you. Upon completion of all interviews, the Executive Board will vote and determine the newly elected Officers.  *Please note that training for these positions will begin in March if possible but no later than April 1, 2024.

*If you are interested in and willing, you will be interviewed for and considered for all positions, and the one that seems the best fit will be offered. Your first and last preference will be taken into account.

Term:  

Each Executive Board Member‘s term runs from June 1 of the year elected to May 31 of the following year. Candidates interested in this position are chosen by a majority vote of the Executive Board. This person is then Officer-in-Training beginning in March until the end of May of the elected year, before taking office in June of the elected year.  

If the officer wishes to continue in the position for the next school year, they may elect in January to continue in the position for the following year with the approval of the President and a majority vote from the Executive Board. Upon completion of the term, the outgoing officer is responsible for training a replacement.

 Compensation/Benefits:

1. Tuition reimbursement of the equivalent of one child’s 4 day a week tuition.

2. Board members register their children before returning and new parents. Board members do not have to wait in line for registration.

3. Each board member has one vote on the executive board. Each board member has an important role in the day to day running of the school.

Executive Board Requirements:

You are required to attend meetings/events: 

Executive Board Meetings: 11 Total  Oct, Nov, Dec, Jan (2), Feb, Apr, 

May, June, July, Aug (None in Sept & March)

Parent Board Meetings: 5 Total Oct, Nov, Jan, Feb, Apr (Executive 

Board Meetings are held prior to these) 

Orientation in September

Fundraising/Marketing events ongoing throughout the school year as needed

Open House in February

Returning parent and new parent registrations in February & March 

Additional Job Duties:  

Every Executive Board position shares the responsibility of administering the Preschool with other Executive Board members. Each Officer is required to attend monthly Executive Board meetings and Parent Board meetings, as well as extra meetings called by the President or Executive Board. An Officer may also be asked to sit on interview or review panels, as needed, to provide feedback from those meetings, and to vote on other Executive Board positions. They also will provide help for all other Executive Board members in what they need.

The Facilities, Community Outreach, Supplies, Treasurer, and Fundraising Officers are members of the Camas-Washougal Co-op Preschool Executive Board. Each of these positions are an interviewed position that is filled by the Executive Board.

~~Facilities Main Job Duties~~

• Fixes broken items in the classrooms and/or coordinates repairs with the SJPC Buildings & Grounds team and Church Pastor/Elders.

• Maintains the cleanliness and order of the Preschool.

• Addresses the teachers’ building maintenance needs in a timely manner.

• Responsible for set-up and take-down of classroom/entrance Christmas trees.

• Must be available in the summers for projects that may be small or large. You will have the ability to use some of your cleaning crew and/or fellow board members to help facilitate the completion of the larger projects.  

• Coordinates the carpet cleanings. 

• Serves as a liaison with church personnel regarding any maintenance issues.  

• The chairperson for the Monthly Cleaning Crew. 

• Attends and organizes the monthly preschool cleaning.

• The chairperson for the Landscape and Pet Care Team which is responsible for playground and landscape maintenance and the care of Zeppelin the guinea pig. 

• The chairperson for the janitorial team. 

Time Commitment:  

During months when there are Executive and Parent Board meetings, about 3 hours is spent attending both meetings.  Additionally expect 10 hours per month during the school year.  The summer time commitment could be much more depending on the project’s scope.

~~Community Outreach Main Job Duties~~

• The Community Outreach Officer will lead the Co-op’s efforts to engage with the community and partner with local organizations to grow awareness of the school within our rapidly growing population. 

• Understanding that the school’s online presence is a vital piece of our marketing efforts, this Officer will actively manage the school’s website and social media accounts. 

• The Community Outreach Officer creates and analyzes online surveys regarding teacher performance and overall preschool performance.

Time Commitment:  

During months when there are Executive and Parent Board meetings, about 3 hours is spent attending both meetings. Preparation of marketing materials during the months of January through March (Open House and Registration), estimated at 2-4 hours a week. During the school year, about 1-2 hours may be spent per week on ongoing marketing campaigns, social media and website management, marketing planning and/or strategy and overall support of the Executive Board.

~~Supplies Main Job Duties~~

• The Supplies Officer is responsible for ensuring the preschool has all needed supplies in a timely fashion. 

• Responsible for purchasing all necessary supplies for the students and teachers and submitting all required paperwork, maintaining regular communication with the teachers regarding supply needs and organization, and completing a monthly inventory. 

• The Supplies Officer also ensures that all emergency supplies are stocked. 

• The Supplies Officer maintains the copier lease and copier maintenance.

• The Supplies Officer is also in charge of booking the 3’s & 4’s fall farm field trip,  the 4’s theatre field trip, and all transportation to the trips in coordination with the teachers.

Time Commitment: 

The job of Supplies Officer is estimated at 5 to 10 hours per week but may require up to 20 hours on occasion, such as back to school preparations and purchasing materials.

~~Treasurer Main Job Duties~~

• The Treasurer is responsible for approving and paying all expenditures including paying wages to employees and all associated payroll taxes. 

• The Treasurer collects tuition and follows up on unpaid accounts.  

• The Treasurer leads the development of the annual budget which includes expense categories as well as tuition rates.  

• The Treasurer performs monthly budget reviews and tracks adherence to the budget and projected cash flow.  Quickbooks software is used for all financial documentation. 

Time Commitment: 

The job of Treasurer is estimated at 5-6 hours per week but may require up to 9 hours on occasion. 

~~Fundraising Main Job Duties~~ 

• Attend all Executive Board and Parent Board meetings. 

• Be responsible for researching, promoting, coordinating, and overseeing all fundraising efforts. 

• Serve as the primary liaison/solicitor with outside vendors and will work with the Executive Board to determine goals and budget. 

• Be responsible for reconciling all receivables and payables and for overseeing a committee of parent volunteers (including scheduling meetings to coordinate events and follow up on assigned duties).  

• Serve as a co-signer on the preschools bank account. You will authorize checks and sign off on reconciled spreadsheets every month.

 Time Commitment:  

During months when there are Executive and Parent Board meetings, about 3 hours is spent attending both meetings.  Depending upon the type of event, the time commitment can change. Below are a few examples of fundraisers and time commitment for each.

Payback Book Sales estimated time is 3-5 hours per week over a period of two months, to create flyers and spreadsheets.  You will need to pick up, organize and distribute books on Orientation night. Reconcile spreadsheets and hand over final sales receipt and payment to the Treasurer. Pick up prizes earned through Payback Book Corporation, and organize for distribution at school. 

Usborne Book Fair estimated time is 10-15 hours over a period of a month.  You will be responsible for coordinating the date with the book rep and managing the details of the book fair.  You will be responsible for the set up and break down of the book fair as well as staffing and the distribution of any additional materials. 

Coffee Fundraiser: estimated time is 20 hours over the course of 2 months for planning, marketing the fundraiser, processing orders, and delivery of product. You will be responsible for creating the fliers, and updating the online order forms, and arranging all the details. 

Pie and Plant Sales estimated time is 20-30 hours for each sale over the course of 2-3 months for planning, processing orders, and delivery/ distribution of items.  You will be responsible for creating/ updating the paper and online order forms, reconciling all of the orders, and arranging all of the details related to the delivery day including logistics and staffing.